Kodeca is a CRM built for fundraising and external relations at universities, research institutes and foundations. The full history stays with the person and the organisation — nothing is overwritten when a colleague moves on.
Hosted and supported inside the EU only. Swedish and English interface, per user.
The starting point
A spreadsheet on one officer’s drive. Email threads in Outlook. Notes from a meeting still sitting with a colleague who has changed roles. An attendee list from an anniversary event in a file nobody can find.
When a gift conversation is picked up again, the first hour goes into working out what has already been said — and the donor risks being asked the same question twice.
Kodeca brings it together into one coherent relationship history. Contacts, gifts, events, mailings and commitments stay with the person, the organisation and the department — even when staff change.
Features
A general sales tool describes customers and deals. Fundraising is about people, purposes and trust held over many years. Kodeca is modelled on that.
Relationships
See the whole picture of a contact: individual or organisation, family, colleagues, former employers and the networks they belong to. Relationships and contact history accumulate over time and are never overwritten.
Gifts and pipeline
A gift can involve several parties — the donor, the employer who matches it, the foundation that channels it. Every gift is categorised by income type and purpose area, such as cancer, diabetes or cardiovascular research.
Stewardship
Set up a stewardship plan per donor or purpose, holding the commitments that were made. Kodeca reminds the responsible officer automatically when it is time to come back.
Events
Handle invitations, registrations, accompanying guests, dietary preferences and cancellations in one place. Check-in on the day is done with a QR code, and attendance lands straight in the guest’s history.
Communication
Send email and SMS, and follow up on opens and clicks. Consent and communication preferences are held per contact, so GDPR obligations can be demonstrated rather than merely asserted.
Research connection
Researcher profiles connect people, departments and projects. From there you can see which donors fund which research — and which researchers are short of funding for the next period.
Reports and dashboards
Track fundraising KPIs and build personal dashboards per role. Reports export to Excel or PDF when the figures are needed for management, the board or the annual report.
From the product
Screenshots from a Kodeca installation with demo data. No real personal data, no invented figures — this is the product as it stands today.
Contact details, donor profile and legal basis on one page, with gifts, pledges, events, relationships, agreements and the change log one click away — all tied to the same person.
The pipeline board shows the number of conversations and the total and weighted amount at each stage. Beneath it sit a weighted-value chart and the full list: prospect, opportunity, expected amount, probability, weighted value and expected close. This view is shown here in Swedish.
The link between donors and research projects: donor type, project code, purpose area, project status and funding period — the basis for answering who funds what.
The contact view is shown in English and the pipeline in Swedish — one installation, one database. Each user picks their own interface language.
Integrations
Kodeca does not replace email and calendar — it connects to them, so the contact history is complete without anyone keying it in twice.
Security and GDPR
A donor register holds some of the most sensitive data an institution handles: finances, health-related purposes, private relationships. That is why hosting and support are wholly inside the EU, on EU-owned infrastructure.
Kodeca is hosted and supported exclusively within the EU, on EU-owned infrastructure. No personal data leaves the union.
Encrypted transfer using TLS 1.2 or later, and encryption of data at rest.
Daily full and incremental backups with restore to a chosen point in time.
Logging of who did what and when, for follow-up and audit.
MFA for sign-in, and SSO against the institution’s own identity management.
A separate test environment is included, for training and for trying changes before they go live.
Consent and communication preferences are held per contact in the system, and opt-outs apply across every mailing.
Open foundation
Kodeca is built on CiviCRM, an established open-source engine for membership and donor management, licensed under AGPL-3.0. On top of it sits Kodeca’s data model for fundraising: donor pipeline, purpose areas, researcher profiles and stewardship.
We spell this out because it is an argument, not a disclaimer. An open foundation means the code can be audited, the data can be exported in full, and the institution is not locked in to a single supplier.
Check for yourself:civicrm.orgAGPL-3.0, the licence text
CiviCRM is a trademark of CiviCRM LLC. Kodeca is not affiliated with or endorsed by CiviCRM LLC.
Implementation and support
Most institutions have already been through a system migration that took longer than planned. Kodeca comes with a project-led implementation where the supplier owns getting you live.
A joint review of ways of working, purpose areas, roles and the registers you keep today.
Pipeline stages, purpose areas, permissions and dashboards set up around your organisation.
Existing donor registers, spreadsheets and contact lists are migrated, cleaned and quality-checked together with you.
Training for officers, administrators and management, in Swedish and in your own test environment.
Support in Swedish and English, weekdays 08:00–17:00 CET, through a named point of contact.
FAQ
Inside the EU. Kodeca is hosted and supported exclusively within the EU, on EU-owned infrastructure. Neither hosting, support nor backups leave the union.
Pricing depends on the number of users and the scope of data migration and training. We quote after reviewing your needs — book a demo and we will take it from there.
Yes. Kodeca is built on an open data model and the entire database can be exported. Reports and selections can also be exported to Excel and PDF at any time.
Yes. Kodeca supports SSO through SAML2 and OpenID Connect, for example against Entra ID, as well as multi-factor authentication.
Yes. The interface is available in Swedish and English, and each user chooses their own language. Training and support are provided in Swedish.
Yes, a separate test environment is included. It is used for training and for trying out configuration changes before they go live.
Consent and communication preferences sit on the contact and govern which mailings may go out. Opt-outs apply across every mailing, and the history is retained for follow-up.
Yes. The interface works on desktop, tablet and mobile — including QR check-in at events.
Book a demo
A demo takes around 45 minutes and starts from how you work today. Tell us in advance what you want to see and we will build it around that.